A Document Management example - LAW FIRM

Torys LLP is a U.S.-Canadian Business Law Firm with 300 lawyers in New York and Toronto.  Torys offers a wealth of talent, experience and seamless service to clients in North America, Europe, Asia and Latin America.

“There are approximately 1.8 million documents circulating the firm,” says Frank Post, Systems Manager at Torys.  These documents are circulated amongst lawyers, clients and the regulatory filing systems that are mandatory within the legal industry.  The information must be secure and non-editable, a task that has become more manageable since Adobe PDF became the global standard for exchanging documents

The PDF format allows lawyers at Torys to securely send electronic documents in a non-editable format to clients and external parties.  As well, to reduce incoming file sizes, the mandatory Sedar® security filing system and Teraview® real estate application only accept submissions in PDF format.

Business Challenge

Torys often purchased intermittent copies of PDF software as the need to convert Microsoft Word, Excel, PowerPoint and Project files increased.  It became costly and time consuming to install and maintain the individual desktop licenses.  The challenge was to find a replacement that would not only reduce cost and maintenance but also easily integrate into the workflow of each user without engaging the lawyers in a time consuming learning curve,

Solution

ExpressConversion Server provides PDF conversion functionality to 600 Torys employees from a single server.  At their desktop, users can convert to PDF via their right click menu or a shortcut to their Program menu.  The server is configured to enable users to email files to a designated mailbox, be automatically converted to PDF and returned to the sender via email.  Converting files with ExpressConversion Server is so simple that the only training required was a two-paragraph email explanation.
 
In the cases where file size is important, Torys is benefiting from the PDF compression ad onn.  “A 100 page document was scanned and resulted in a size ranging from eight to 40 megs.” says Post who added, “When converted and emailed with ExpressConversion Server, the file size was less than 1 meg”.  Even more importantly, ExpressConversion Server presents a significant cost savings for Torys.  The installation and maintenance fees of a single server license, versus multiple desktop licenses, are both cost and time efficient.

Benefits

ExpressConversion Server is:

• Quick to learn - With only a two paragraph explanation, staff were able to convert to PDF easily from their own desktops.
  
• Cost efficient - Without any client software and only one server, everyone in the firm had PDF conversion abilities from their own desktop.
  
• Simple - One server application allows for simple installation and maintenance.
  
• Customizable - Adlib software quickly integrated within Torys existing Sedar® security filing system and Teraview® real estate application.
  
• Flexible - Express’ wide range of functionality provides additional options for various other workflows.

Download the Whitepaper

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Best Practices using server based OCR Webinar

Webinar announcement


Date July 15,2008    11 AM PST/  2 PM EST

Discover how Adlib ExpressRecognition Server positively impacts the bottom line for businesses like yours.Most paper-intensive or transaction-based businesses recognize the advantage of using OCR to accelerate business processes but still are under the impression that implementations are costly and timely, utilize precious IT resources and don’t work.This Webinar will describe OCR: what it is, how it can be utilized for maximum advantage, how leading companies including MCMC LLC, Northern Natural Gas and Goodmans LLP are benefiting and why a server-based solution for high volume document workflows makes sense within today's IT environments. Learn how to engage Adlib ExpressRecognition Server either as an add-on to any existing Adlib Express Server product or as a standalone application to provide a wide array of document conversion (Word to PDF, DWG to PDF, HTML to PDF and more), OCR Text Recognition and PDF editing, (document assembly and stamping), functionality.Review the benefits to your business during this Webinar:Eliminate manual data entry and save time searching for documentsReduce costs on archiving and minimize outsourcingAutomate transaction processing faster and more accurately, i.e. forms and invoicesReduce IT dependency and reduce the number of vendors supporting separate document workflows.

Click here to register


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Convert large quantity of documents to PDF

Adlib Software develops server based applications for automating document conversion, publishing and OCR (Text Recognition) within automated document workflows.

Specifications allow the user to comply with government compliance regulations, archive, provide edoc solutions, merge, split, stamp and watermark documents.

Adlib Software provides
ExpressConversion Server
ExpressRecognition Server
ExpressPublishing Server

and provides a complete Enterprise package, ExpressEnterprise Server

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Adlib eDocuments

Adlib Software is a leading producer of document conversion, transformation and publishing software.
It's products integrate seamlessly with enterprise applications as part of any strategic content management work flow or collectively act as a framework for a stand alone solution.
Adlib's Document Transformation Framework has a modular architecture allowing for single feature adoption or an entire end to end document conversion and workflow automation solution.

With thousands of customers in over 50 countries, Adlib Software has proven to be a global leader in its field. In fact, many of the worlds largest Enterprise Content Management ECM companies embed Adlib Software technology into their own solutions due to Adlibs proven reliability, high degree of document fidelity and unparalleled scalability.

Today, in addition to our own successful sales team, channel partners; including world-class ECM vendors, systems integrators and value added resellers, proudly represent Adlib's software in the marketplace. The result is a growing number of small, midsized and Fortune 1000 companies who rely on Adlib Software solutions on a daily basis for their enterprise-wide document transformation needs. For them, they simply Adlib it!



Adlib Software provides automated, bulk, document and edocument processing into PDF for searchable, archival purposes for the medical, legal, pharmaceutical,manufacturing and educational markets.

Visit Adlib Software


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