Thursday, November 13, 2008

Adlib Software Unveils Express Server 4.5

Adlib Software Unveils Express Server 4.5


New Version of Server-Based Document Transformation Solution Allows Users to Convert XML to PDF

Burlington, Ontario — November 10, 2008 — Adlib Software, a leader in advanced server-based document conversion, recognition and publishing, announced the availability of Adlib Express Server 4.5, an enhanced version of its server-based suite of applications that integrate seamlessly with enterprise application software or as part of any document workflow solution.

In addition to the easy deployment, integration, maintenance and scalability of Adlib’s solutions, Adlib Express Server 4.5 now allows users to easily convert XML files to PDF or other formats. Converting XML files to PDF is particularly important for organizations that pull high-volume content from databases and apply it to templates. The process of converting XML to PDF has also become a common requirement for report generation applications because the PDF file format is a convenient, well-supported and well-documented cross-platform mechanism for publishing and sharing documents. With Adlib Server 4.5, users can now arrange and format a variety of complex XML documents with text, tables, graphics and images while converting to high quality PDF.

“Express Server 4.5 offers powerful new functionality and flexibility, arming our customers with the most comprehensive document conversion solution available,” said Scott Mackey, director of product management, Adlib Software. “By converting XML to PDF, Adlib Express Server 4.5 reduces an organization’s costs by accelerating its workflow through automation and by allowing it to render both structured content such as XML files and unstructured content such as office documents using a single solution.”

Other new features of Express Server 4.5 include:

Support for rendering Microsoft’s Infopath forms to PDF
Additional flexibility through user-definable variable substitution within Adlib XML Job Tickets
Improved performance for document-to-image output
Additional supported image formats
Learning resources for XML Job Ticket functionality
Reduced administration through automated job information collection
Express Server applications are easily integrated with enterprise applications and seamlessly incorporated into any document workflow. Benefits typically include increased customer satisfaction, which results from getting the right document at the right time, reduced costs through increased efficiency and reduced maintenance, and stronger adherence to internal or external compliance requirements.

About Adlib Software

Adlib Software is a leading producer of document conversion, recognition and publishing software. Its products integrate seamlessly with enterprise applications as part of any strategic content management workflow. Adopted by leading Enterprise Content Management vendors as the standard in document rendering, Adlib Express Server products scale to work well in departmental applications right up to an enterprise-wide document transformation framework service, accessible by any automated document workflow.

For additional information, contact:

Lina Suriani
Marketing Communications Manager
Adlib Software
+1.905.631.2875
+1.905.639.3540
lsuriani@adlibsoftware.com
www.adlibsoftware.com

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Tuesday, September 30, 2008

PDF Conversion & Regulatory Submission search

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Wednesday, September 24, 2008

Good Products and Adlib Software Partner to Facilitate Pharmaceutical Regulatory Submissions



Burlington, Ontario — September 24, 2008   Good Products, a leading provider of Enterprise Content Management (ECM) solutions for the pharmaceutical, biotechnology and medical device industries, and Adlib Software, a leading producer of server-based document conversion, recognition and publishing software, today announced an OEM partnership. This new partnership has been formed to facilitate regulatory submissions in the pharmaceutical industry and will see the integration of Good Products’ electronic document management system (eDMS) g-docs™ with Adlib Software’s Express Server centralized PDF rendering tool.

The collaboration between the two industry-leading scientific software providers addresses the need from the pharmaceutical industry for streamlined and compliant regulatory document management. Using the new integrated system, pharmaceutical organizations will be able to store, manage and track regulatory documents and create high quality regulatory submission-ready PDFs with bookmarks and hyperlinks.

g-docs™ from Good Products offers life sciences organizations an effective, easy-to-use way of managing their documents including tracking document version history, managing approvals, monitoring and recording changes in an audit log. Additionally, g-docs™ incorporates CoSign®, a digital signature solution that allows an individual to digitally sign a document as if they were using ink. CoSign® digital signatures have now been upheld in the US court, and are deemed to pass the ‘non- repudiation’ test as well as being compliant with the FDA’s 21 CFR part 11 Guidance. g-docs™ uses Adlib Express Server to automatically convert different document formats including Microsoft Office, scanned images, engineering drawings and web and image formats to PDF while meeting the requirements of international regulatory bodies, including the FDA. g-docs™ also uses Adlib to automatically maintain audit, version, reference and distribution tables within the rendered documents, massively saving time and at the push of a button.

Peter Duff, president and CEO, Adlib Software, comments: “Our partnership with Good Products complements the ability to provide compliant document conversion systems to the pharmaceutical industry. The integration of g-docs™ and Express Server accelerates regulatory submissions and enables organizations to manage documents in a compliant way across the whole lifecycle, from creation to regulatory submission.”

“With the increasing standardization of regulatory submissions in an electronic format, and the need to simplify the User experience, both Adlib Software and Good Products recognize the importance of maintaining the consistency and accuracy of electronic documentation from creation to submission,” adds Keith Williams, CEO, Good Products. “We are now looking to work together to develop further enhancements and functionality, enabling deeper integration of Good Products and Adlib Software solutions.”

For further information on the Good Products portfolio of document management systems, please visit www.goodproductsEU.com or email info@goodproductsEU.com.

For further information on Adlib Software, please visit www.adlibsoftware.com or email info@adlibsoftware.com.

For further press information, contact:

Schwartz Communications        
Avi Dines or Bill Donlan       
781-684-0770             
adlib@schwartz-pr.com

Eleanor CallanMonk
The Scott Partnership
+44.1477.539539
GPL@scottpr.com

About Adlib Software

Adlib Software is a leading producer of document conversion, recognition and publishing software. Its products integrate seamlessly with enterprise applications as part of any strategic content management workflow. Adopted by leading Enterprise Content Management vendors as the standard in document rendering, Adlib Express Server products scale to work well in departmental applications right up to an enterprise-wide document transformation framework service, accessible by any automated document workflow. (www.adlibsoftware.com)

About Good Products
Good Products is the software products division of GxPi (a Regulatory and Compliance Consultancy (www.gxpi.com) providing eDMS solutions on a 21CFR Part 11 compliant Microsoft SharePoint 2007 platform. Good Products was founded to create a new breed of pharma compliant document management software which is powerful and practical in enabling companies to comply with ever increasing regulatory requirements. The solutions are easy to configure, require minimal IT support, and users are familiar with the Microsoft environment. Good Products is headquartered in Europe in Nottingham, UK with a North American facility in Irvine, CA.



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Tuesday, September 23, 2008

Adlib Software and COOP Systems Sign OEM Agreement



Adlib ExpressConversion Server and ExpressPublishing Server Technology to Bolster COOP Systems’ Business Continuity Planning (BCP) Technology 
 

Burlington, Ontario — September 23, 2008  — Adlib Software, a leader in advanced server-based document conversion, recognition and publishing software, and COOP Systems, Inc., a leading provider of business continuity software for the global enterprise, today announced that they have signed an OEM agreement. Under the terms of the agreement, COOP Systems will license and embed Adlib’s ExpressConversion Server and ExpressPublishing Server technology into future versions of myCOOP, its Business Continuity Planning (BCP) software package.

COOP Systems’ customers in the private and public sector in North America and throughout the world are challenged to manage an ever-increasing number and variety of documents as part of their Business Continuity Planning process.  Adlib and COOP Systems provides customers with on-demand document conversion, printing and PDF publishing that drives productivity, reduces the demands on staff and supports compliance with regulatory bodies and internal audit processes.

"Adlib has been an exceptional partner as part of our Business Continuity Planning (BCP) software package," said Chris Alvord, CEO, COOP Systems. "Now, with Adlib directly integrated into our product, our clients benefit in numerous ways with the advanced PDF printing functions.  Existing content can be re-used without changes, lowering costs and speeding implementation time.  End users easily use the printing feature themselves on demand, relieving the burden on overworked administrators. Accuracy is enhanced as content remains in native format."

Adlib’s ExpressConversion Server automatically converts hundreds of document types into PDF, PDF/A, PDF/X, HTML and Text. When integrated into COOP Systems’ BCP software, customers can eliminate tedious, labor-intensive and error prone manual processes by automating document conversion processes within any workflow. Adlib's ExpressConversion Server provides a variety of interfaces to enable easy integration with any software application or process. 

With Adlib’s ExpressPublishing Server, documents can be appended automatically with PDF stamps, tables of content, title pages or common elements such as legal text. End users can also systematically add customizable PDF watermarks, page numbers, headers, footers, disclaimers or document control data like Bates numbers, time/date stamps or status information.

“Sharing documents between applications and among employees, departments, suppliers and customers is a challenge for any enterprise,” said Peter Duff, president and CEO of Adlib Software. “Without a standard, electronic mechanism for sharing information, communication flow breaks down and can cost organizations unnecessary man hours and money, not to mention aggravation. With powerful server-based PDF conversion and publishing automation capabilities, Adlib and COOP Systems jointly solve this business continuity challenge. The result is a solution that saves enterprises time and money and seamlessly integrates into their unique methodologies.”

ABOUT COOP SYSTEMS  - Next-Generation Continuity Planning

COOP Systems (www.coop-systems.com), headquartered in Herndon, VA, is an exciting provider of myCOOP, the Business Continuity Management software package provided to a growing list of domestic and international clients.

With a reputation for no risk deployments, low costs, and ease of use for all types of users, myCOOP is the next generation of business continuity software. (www.coop-systems.com)

About Adlib Software

Adlib Software is a leading producer of document conversion, recognition and publishing software. Its products integrate seamlessly with enterprise applications as part of any strategic content management workflow. Adopted by leading Enterprise Content Management vendors as the standard in document rendering, Adlib Express Server products scale to work well in departmental applications right up to an enterprise-wide document transformation framework service, accessible by any automated document workflow. (www.adlibsoftware.com)

For additional information, contact:

Lina Suriani
Marketing Communications Manager
Adlib Software
+1.905.631.2875
+1.905.639.3540
lsuriani@adlibsoftware.com
www.adlibsoftware.com



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PDFTron and Adlib Software Extend Successful OEM Relationship



Vancouver, BC and Burlington, ON — September 22, 2008 —
 PDFTron Systems Inc., a leading provider of cross-platform PDF development tools and components, and Adlib Software, a leader in advanced server-based document conversion, recognition and publishing software, today announced that they have signed a new OEM agreement strengthening the tie between the two companies. Under the terms of the agreement, PDFTron’s advanced PDF library PDFNetTM SDK is to continue to provide core PDF functionality in Adlib’s comprehensive line of document transformation applications for document conversion, optical character recognition (OCR) and document publishing.

Adlib Software’s core applications are designed to provide server-based document transformation for companies with large volumes of documents and mission-critical document processes, who are seeking complete document rendering functionality as part of a standard workflow. As a leader in the industry, Adlib relies on the best technology available. “We searched for a PDF library many years ago to supplement our original document publishing applications”, said Scott Mackey, Director of Product Management and co-founder of Adlib Software. “We standardized on PDFNet SDK because it met all our requirements and proved to be the most reliable and robust PDF engine available.”  

Over time, Adlib Software continued to rely on PDFTron’s full-spectrum PDF toolkit, integrating it more tightly into Adlib’s expanding product offering. As a result, the recent agreement further extends the strong partnership, reinforcing Adlib’s commitment to PDFTron’s technology.  “With the success we have experienced using the PDF toolkit and working with PDFTron’s team so far, the decision to keep this success going came very naturally,” said Peter Duff, president and CEO of Adlib Software. “Our mission is to provide the highest quality document conversion applications with the most robust functionality offering both depth and breadth to our customers. PDFTron not only supports this effort, it enables it in many cases, thus undoubtedly enhancing the leadership position of Adlib Software”.

With PDFNet SDK, Adlib delivers solutions to its customers that handle all types of PDF processing. Using the latest version of PDFNet, end users can benefit from faster and higher quality text extraction from PDF pages in either Unicode or XML. PDFNet also provides core error handling capabilities for automatic error recovery for PDF documents with minor corruptions such as broken cross reference tables. Mackey added, “In our newest release, we are now able to support PDF Layers (Optional Content Groups) due in large part to the newest PDFNet release.”

“By continuing to leverage PDFNet SDK, Adlib has the strength of our proven technology and the expertise of our development team behind them and can focus their efforts on adding value to their exciting new generations of document transformation solutions,” said Catherine Andersz, Director of Business Development at PDFTron. “Adlib is a valued customer for PDFTron and we are excited to continue our successful relationship. It was a great fit from the start and as time progressed, the synergies between our two companies have resulted in better products on both sides, delivering more value to both companies, and most importantly, to the end users.”

About Adlib Software

Adlib Software is a leading producer of document conversion, recognition and publishing software. Its products integrate seamlessly with enterprise applications as part of any strategic content management workflow. Adopted by leading Enterprise Content Management vendors as the standard in document rendering, Adlib Express Server products scale to work well in departmental applications right up to an enterprise-wide document transformation framework service, accessible by any automated document workflow.

Adlib Software
+1.905.631.2875
+1.905.639.3540
www.adlibsoftware.com

About PDFTron Systems, Inc.

Specializing in PDF, XPS, SVG and other graphics technologies, PDFTron is a leading global provider of cross-platform, high-performance developer tools and components. With one of the most advanced and comprehensive PDF libraries on the market: PDFNetTM SDK, PDFTron enables flawless integration of full-spectrum PDF capabilities with complex business workflows, interactive applications as well as in server applications that require high-quality and reliable PDF processing. Forward-thinking, customer-centric, and quality-obsessed are some of the distinguishing traits making PDFTron the primary resource for developers, systems integrators, OEMs and IT experts in essentially all industry areas.

PDFTron Systems, Inc.
+1.604.730.8989
+1.604.676.2477
www.pdftron.com



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Adlib Software Earns Certified Partner Status in Microsoft Partner Program





Burlington, Ontario — September 19, 2008
— Adlib Software, a leader in advanced server-based document conversion, recognition and publishing software today annouced it has earned certified status in Microsoft Corporation’s Partner Program. As a Microsoft Certified Partner, Adlib Software gains access to a rich set of resources designed to help the company build revenue, sales momentum, and marketplace prominence while increasing market impact.

“Becoming a Microsoft Certified Partner enables us to take our business to the next level,” said Peter Duff, president and CEO of Adlib Software. “The requirements to become a Microsoft Certified Partner are considerable, but the benefits to both our customers and partners are even greater. We are excited about the significant new opportunities that now exist for us to generate greater visibility, capture new customers and increase revenues.”

Meeting stringent qualification requirements, Microsoft Certified Partners are independent companies that provide the highest levels of technical expertise, strategic thinking, and hands-on skills. Certified Partners are provided with software licensing, training, marketing tools, technical support, and other services designed to improve operations and customer satisfaction, and to deliver the best customer experience.

"We are extremely pleased to have earned certified status in the Microsoft Partner Program. The certified status allows us to clearly promote our expertise and relationship with Microsoft to our customers," said Brian Kernohan, Vice President Channel Sales and Marketing at Adlib Software. "The benefits provided through our certified membership will allow us to continue to enhance the offerings that we provide for customers."

About Adlib Software

Adlib Software is a leading producer of document conversion, recognition and publishing software. Its products integrate seamlessly with enterprise applications as part of any strategic content management workflow. Adopted by leading Enterprise Content Management vendors as the standard in document rendering, Adlib Express Server products scale to work well in departmental applications right up to an enterprise-wide document transformation framework service, accessible by any automated document workflow.

For more information, contact:

Lina Suriani
Marketing Communications Manager
Adlib Software
+1.905.631.2875
+1.905.639.3540
www.adlibsoftware.com



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Friday, September 19, 2008

Wednesday, August 27, 2008

Adlib Software Launches Expanded North American Channel Program

Enables VARs to Increase Revenue through
Complementary Software Licenses and Services

Burlington, Ontario — August 25, 2008
— Adlib Software, a leader in advanced server-based document conversion, recognition and publishing, unveiled its new Value Added Reseller (VAR) program. The new VAR channel program offers the software, training and support required for VARs to deliver a server-based document transformation solution as part of an automated document workflow. Initially, the program will be targeted at VARs that specialize in document-centric solutions within nine key verticals including life sciences and pharmaceutical, legal, manufacturing and
government.

Adlib’s new channel program was developed for VARs that are engaged in marketing, selling and servicing applications including content, business process, document and product lifecycle management systems. Adlib Software not only extends the functionality of these systems, but offers VARs a chance to capture additional licensing, service and support revenue within their existing customer base and grow their business with new prospects.

“In working with Adlib Software for the past four years, I’ve had first hand experience seeing its document transformation products in action,” said Daniel Lieber, president of Innovative Ideas Unlimited, Inc. (IIUI). “Adlib Software is one of the select few partners out there that has great software that just plain works. It plays a critical role in my customers’ deployments and the company has been available to answer support questions. Adlib has been a great addition to our
portfolio.”

“With the demand for our products reaching new heights, it is a perfect time to reevaluate the importance of our VAR Channel Program,” said Peter Duff, president and CEO of Adlib Software.
“Our applications recently went through a transformation, making them much more strategic to document workflow solutions. As such we see the VAR Channel as the natural mechanism to accelerate the penetration of these solutions into the market.”

As a demonstration of its commitment to building a strong VAR network, the company recently appointed Chris Yardley as manager of VAR channels to spearhead the development of its channel program. “Thousands of customers use Adlib every day to improve a variety of document transformation processes,” said Yardley. “The new channel program provides an excellent opportunity for VARs to derive new revenue streams from this growing demand and for end users to maximize the value of existing investments.

“Document management is huge,” said Yardley. “ECM, BPM and many other document-centric product categories are driving a lot of revenue for the VAR community. But VARs need to look beyond the standard offering. Through complementary applications that make these solutions better, VARs that are willing to capitalize on the opportunities afforded to them by offering applications like Adlib Express Server will have a clear advantage and drive a lot more revenue.”

The Adlib Software VAR Channel Program will provide channel partners with a powerful suite of document transformation applications to meet their customers' growing needs and increase distribution and reach of Adlib products in North America. In addition to the standard fare of marketing collateral, training and MDF, authorized VARs can be assured that Adlib will actively participate in all aspects of the sales and marketing process to ensure mutual success.

Built for organizations that produce large volumes of documents or continuously need to share
documents inside or outside of the enterprise, the Adlib Express Server products integrate into a company’s existing workflow. Adlib provides companies in many vertical industries a competitive edge when it comes to server-based document rendering. Adlib helps life sciences and pharmaceutical companies bring drugs to market faster; enables law firms and judicial courts to accurately and easily control case documents; allows manufacturers to convert and share images, drawings and designs with colleagues and customers across the hall or across the globe; and government agencies to collect and share critical and sensitive information delivered in various formats from multiple locations.

For VARs interested in the new Adlib channel program, visit www.adlibsoftware.com/Partners.aspx
or contact Chris Yardley at 905-631-2875. Adlib executives will also be available at the 33rd Annual AIIM Document Management Service Providers Executive Forum. The conference will take place from November 6 – 8 at The Driskill in Austin, Texas. For conference information, visit http://www.aiim.org/events/seminars/DMSPF/Article.aspx?id=24395

About Adlib Software

Adlib Software is a leading producer of document conversion, recognition and publishing software. Its products integrate seamlessly with enterprise applications as part of any strategic content management workflow. Adopted by leading Enterprise Content Management
vendors as the standard in document rendering, Adlib Express Server products scale to work well in departmental applications right up to an enterprise-wide document transformation framework service, accessible by any automated document workflow.

For additional information, contact:


Lina Suriani

Adlib Software

+1.905.631.2875

+1.905.639.3540
lsuriani@adlibsoftware.com
www.adlibsoftware.com



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Thursday, August 14, 2008

What is PDF/A ?

PDF/A is the standard electronic document file format for long term archival that has been ratified by the International Standards Organization (ISO) as ISO 19005-1.

Why PDF/A ?

The vast quantities of PDF's that are created everyday in businesses around the world require that a standard be defined to ensure that documents remain readable and accessible. Not all of the features of PDF files are self contained however. Over time, external dependencies can be broken causing information to be lost. PDF/A is the standard to ensure document archives maintain content integrity.

Adlib Software Solutions

Highlights

  • ExpressServer supports the conversion of PDF's from over 300 different formats. The PDF/A Add-on enables the various document formats to be created as PDFs that are compliant to the PDF/A standard.
  • Provides validation of newly converted PDF documents as well as existing PDF documents to ensure they comply with the PDF/A standard. Deviations from the standard are stored in an XML log file for ease of analysis and reporting.
Adlib Software


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Wednesday, August 13, 2008

Digital Signatures for PDF documents

Why use them?

A digital signature is a cryptographic based scheme to provide assurance that a document has not been modified or tampered with since the signature was applied. The cryptographic "certificate" validates that a particular user is who they say they are. The result is a signed document that can be validated from two perspectives: the identity of the signatory as well as the integrity of the original document.

A server based signing solution is a significant step toward simplifying the process of using Digital Signatures in an automated workflow. The user does not need to go through a multi-step process in order to apply the signature which results in significant savings related to end-user training. For integrators, the software is simple to implement within an overall Digital Signature solution due to a variety of programatic interfaces.

Highlights

  • Server based software for applying Digital Signatures to PDFs
  • Render an original document to PDF and apply a Digital Signature in a single step
  • Apply Digital Signatures to existing PDF documents
  • Supports PKCS#7, PKCS#12,DER, and PEM certificates
  • Multiple Signatures can be applied in a single step or in multiple passes
Digital Signatures Add-On for ExpressServer is an application that enables organizations to render documents from their original format to PDF and then apply a Digital Signature.

See Adlib for server based PDF Digital Signature solutions.

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Tuesday, August 12, 2008

ECTD - Electronic Common Technical Document

Based on the Common Technical Document the ECTD (Electronic Common Technical Document) is a protocol for regulatory submissions for the pharmaceutical industry to government health agencies such as the US FDA (Federal Drug Administration) or the EMEA (European Medicines Agency).

These agencies require a specific protocol for document submission including metadata that can be easily transferred from one party to another. The general requirement includes a main directory folder, an XML file that includes metadata on the document, and sub-folder organization with stylesheets that provide formatting information.

The latter provides elements such as hyperlinks, headers, footers, etc. Document Type Definitions (DTD) are also required. DTD is a syntax methodology that defines the document structure (it's class or type).

The effective implementation of ECTD to meet government submission guidelines can be streamlined by improving the source documents and conversion process. Initial document conversion, OCR, formatting and inclusion of hyperlinks improves the efficiency of the process.

Adlib ExpressEnterprise Server produces mission critical PDF's that provide the necessary components for meeting regulatory submission guidelines. This includes the ability to augment, reorganize and (re)format PDF's using an automated process.

For more information on Adlib Software solutions, visit our website.

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Tuesday, July 22, 2008

Document Management and OCR

Document Management and OCR using server based Adlib Express software.

Solutions for automated document management.


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Wednesday, July 16, 2008

A Document Management example - LAW FIRM

Torys LLP is a U.S.-Canadian Business Law Firm with 300 lawyers in New York and Toronto.  Torys offers a wealth of talent, experience and seamless service to clients in North America, Europe, Asia and Latin America.

“There are approximately 1.8 million documents circulating the firm,” says Frank Post, Systems Manager at Torys.  These documents are circulated amongst lawyers, clients and the regulatory filing systems that are mandatory within the legal industry.  The information must be secure and non-editable, a task that has become more manageable since Adobe PDF became the global standard for exchanging documents

The PDF format allows lawyers at Torys to securely send electronic documents in a non-editable format to clients and external parties.  As well, to reduce incoming file sizes, the mandatory Sedar® security filing system and Teraview® real estate application only accept submissions in PDF format.

Business Challenge

Torys often purchased intermittent copies of PDF software as the need to convert Microsoft Word, Excel, PowerPoint and Project files increased.  It became costly and time consuming to install and maintain the individual desktop licenses.  The challenge was to find a replacement that would not only reduce cost and maintenance but also easily integrate into the workflow of each user without engaging the lawyers in a time consuming learning curve,

Solution

ExpressConversion Server provides PDF conversion functionality to 600 Torys employees from a single server.  At their desktop, users can convert to PDF via their right click menu or a shortcut to their Program menu.  The server is configured to enable users to email files to a designated mailbox, be automatically converted to PDF and returned to the sender via email.  Converting files with ExpressConversion Server is so simple that the only training required was a two-paragraph email explanation.
 
In the cases where file size is important, Torys is benefiting from the PDF compression ad onn.  “A 100 page document was scanned and resulted in a size ranging from eight to 40 megs.” says Post who added, “When converted and emailed with ExpressConversion Server, the file size was less than 1 meg”.  Even more importantly, ExpressConversion Server presents a significant cost savings for Torys.  The installation and maintenance fees of a single server license, versus multiple desktop licenses, are both cost and time efficient.

Benefits

ExpressConversion Server is:

  • Quick to learn - With only a two paragraph explanation, staff were able to convert to PDF easily from their own desktops.
  • Cost efficient - Without any client software and only one server, everyone in the firm had PDF conversion abilities from their own desktop.
  • Simple - One server application allows for simple installation and maintenance.
  • Customizable - Adlib software quickly integrated within Torys existing Sedar® security filing system and Teraview® real estate application.
  • Flexible - Express’ wide range of functionality provides additional options for various other workflows.

Download the Whitepaper

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Adlib Software Unveils ExpressRecognition Server 4.1 for Fast, Easy-to-Deploy OCR and Imaging Workflow With Critical Archive Functionality

New Version of Server-Based Solution Creates PDF/A Files for Archiving in One Automated Step


BURLINGTON, ON, Jul 14, 2008 (MARKET WIRE via COMTEX) -- Adlib Software, a leader in advanced server-based document conversion, recognition and publishing, announced Adlib ExpressRecognition Server 4.1, a standalone optical character recognition (OCR) and imaging technology that now supports the PDF/A format. Now, companies can rollout ExpressRecognition Server as an automated and powerful individual application, saving time, money and paper with better end-to-end management of documents and document images while meeting long-term document preservation standards.
With Adlib ExpressRecognition Server, organizations avoid the expense and poor quality of desktop solutions and privacy risks associated with Software-as-a-Service solutions, while extracting the maximum value from their paper documents and images. For organizations with large volumes or mission-critical content, such as life sciences companies, legal firms, government organizations and manufacturers, accurate OCR is the first step in reducing costs associated with document management, increasing revenue and avoiding risk.
ExpressRecognition Server now supports the PDF/A format, critical to the successful long-term archiving of critical documents. PDF/A, which is an ISO standard, aims to preserve the visual appearance and integrity of documents by ensuring the document file is self-contained -- embedding images, fonts, color profiles and removing hyperlinks and attachments while ensuring the new PDF file XMP metadata matches the original document information. With Adlib ExpressRecognition Server, transforming documents to PDF/A is embedded in a company's workflow as one step from the OCR scan through to the conversion. By converting documents into an ISO standard such as PDF/A, organizations ensure compliance and provide an efficient search and retrieval mechanism.
"There are many choices that an organization can make when it comes to OCR solutions. However, in many instances, the quality, speed, accuracy and flexibility are sub-par and actually lead to significant issues later in the information lifecycle," said Jean Ouellette, chief software architect and co-founder of Adlib. "Our customers recognize that a successful document workflow begins with quality OCR. We are delivering a proven, reliable, scalable technology that easily integrates into any enterprise infrastructure and at a fraction of the cost of alternatives."
Adlib ExpressRecognition Server integrates into a company's workflow through web services, email, watched folders, XML job tickets or scripting. It takes large volumes of images including scanned images, photocopies, archived documents, faxes, image-only PDFs and images embedded in other documents and turns them into searchable PDF, text and PDF/A formats. Once converted, a document can be indexed, searched, repurposed and managed by an organization's content management system. Organizations can also extend their document transformation capabilities with Adlib's ExpressConversion and ExpressPublishing suite of products in order to achieve an end-to-end document workflow.
Adlib ExpressRecognition Server can be further enhanced with Barcode Recognition and Optical Mark Recognition (OMR) options. In addition, it can perform OCR on specific regions of a page -- a process known as Zonal OCR -- and extract the recognized data into XML files for further analysis.
Adlib ExpressRecognition Server enables organizations to:
--  Achieve document transformation in record time by eliminating manual
data entry, minimizing outsourcing and automating transaction processing of
forms and invoices.

-- Capture documents with precision and speed using concurrent document
processing, image pre-processing and barcode recognition.

-- Add the ability to easily process, search and navigate through
documents.

-- Meet ISO standards through PDF/A formatting.



About Adlib Software
Adlib Software is a leading producer of document conversion, recognition and publishing software. Its products integrate seamlessly with enterprise applications as part of any strategic content management workflow. Adopted by leading Enterprise Content Management vendors as the standard in document rendering, Adlib Express Server products scale to work well in departmental applications right up to an enterprise-wide document transformation framework service, accessible by any automated document workflow.
Contacts:
Chris Yardley
Marketing Manager
Adlib Software
+1.905.631.2875
+1.905.639.3540
cyardley@adlibsoftware.com
www.adlibsoftware.com


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Thursday, July 10, 2008

Top 10 issues for regulatory document publishing - PDF/A


Top Ten Issues to consider when conforming to regulatory submission guidelines and rules.

  1. PDF/A - The PDF Archive standard is different than a standard PDF in that it provides all of the document font information to provide universal rendering and a standards based metadata is mandated. PDF/A-1b will require that the document be structured or tagged so that it may be searched or repurposed.
  2. The ability to easily repurpose, repaginate and index for different regulatory agencies.
  3. The ability to update hyperlinks embedded in the document.
  4. Fast, accurate OCR (optical character recognition) to create searchable indexes from images.
  5. The ability to use HTML overlays and create sophisticated watermarks and stamps. (Example: Logo location, confidential mark, header/footer, sidebar notes)
  6. Zonal recognition in OCR. Processing thousands of documents that have embedded email addresses or phone numbers requires the ability to really use this information and intelligently interpret it. Ideal for Invoicing issues and customer lists.
  7. Merge and Split ability. After creating a 500 page PDF, you should retain the ability to automatically break it up again and create smaller documents.
  8. Configurable XML job ticket instructions to make background processing seamless.
  9. Server based watched folders that each have defined rules. Send a document to a watched folder and it converts/translates/recognizes it and knows what to do with it afterwards.
  10. Email ability. Send a document to a user defined email address and have a document converted and either sent to an archive or sent back to a predetermined email address.
Adhering to strict submission regulations for document publishing and specific rules attached to many submission procedures can be daunting. Especially if your submission process involves thousands of pages. An intelligent, unattended solution is the most efficient method for reducing errors and overall costs.

contact me at adlibweb@adlibsoftware.com

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Wednesday, July 9, 2008

Best Practices using server based OCR Webinar

Webinar announcement


Date July 15,2008    11 AM PST/  2 PM EST

Discover how Adlib ExpressRecognition Server positively impacts the bottom line for businesses like yours.Most paper-intensive or transaction-based businesses recognize the advantage of using OCR to accelerate business processes but still are under the impression that implementations are costly and timely, utilize precious IT resources and don’t work.This Webinar will describe OCR: what it is, how it can be utilized for maximum advantage, how leading companies including MCMC LLC, Northern Natural Gas and Goodmans LLP are benefiting and why a server-based solution for high volume document workflows makes sense within today's IT environments. Learn how to engage Adlib ExpressRecognition Server either as an add-on to any existing Adlib Express Server product or as a standalone application to provide a wide array of document conversion (Word to PDF, DWG to PDF, HTML to PDF and more), OCR Text Recognition and PDF editing, (document assembly and stamping), functionality.Review the benefits to your business during this Webinar:Eliminate manual data entry and save time searching for documentsReduce costs on archiving and minimize outsourcingAutomate transaction processing faster and more accurately, i.e. forms and invoicesReduce IT dependency and reduce the number of vendors supporting separate document workflows.

Click here to register


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Document Conversion and Management

The business case for converting various documents into PDF's is clear. It has become familiar functionality in many Content Management Systems and easily provides a common platform for sharing documents and standardizing information.

Reversing the process by converting PDF's to other document types is a little less common but by no means less important to those who need it. Often companies need to re purpose the content of a PDF and usually revert to manually replicating the content to anther usable format.

Adlib Software has created a series of Extensible Output File Type Add-On modules that allow companies to automatically convert PDF documents into other reusable type documents. The entire series of Extensible Output Add-Ons supports the conversion of multiple formats to multiple formats when combined with the Extended File Type Support (EFTS) Add-On. Rarely does any user group need support for all documents types and few only need support for one. Adlib therefore bundles its various offerings into a menu of several strategic functional clusters that support the creation of similar file types.

The entire process can be automated, avoiding the need to have any human-machine interface. Documents can be fed into the engine by the thousands through a workflow call, the documents are analyzed by the EFTS Add-On module and automatically converted to any number of supported file types such as PDF, HTML,TXT,RTF,etc., by one of the Extensible Output Add-On modules.


Adlib Software provides automated, bulk, document and edocument processing into PDF for searchable, archival purposes for the medical, legal, pharmaceutical,manufacturing and educational markets.

Visit Adlib Software


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Tuesday, July 8, 2008

PDF conversion

Adlib Express Conversion Server attaches to the central hub of any intranet system along with BPM (Business Process Management), ERP (Enterprise Resource Planning), ECM (Enterprise Content Management), CMMS (Computerized Maintenance Management System) and PLM (Product Life cycle Management).
Information traveling to the central server through each of these conduits is processed according to defined user rules.
Perhaps a user requires information from BPM to be converted to PDF, indexed, watermarked and then sent to PLM for review or action. PLM then acts on the PDF document and can then send it to an archive.

Processing thousands of documents per day can put a strain on some systems, and that is why Adlib Express Server is scalable, servers come with a load balance that can automatically detect other servers and reroute jobs to other servers to equalize traffic load. The system also knows how to restart itself unattended in the event of system failure or error. The server will then provide a log of all activities including a list of documents that are not processed (for example, an unknown file type or damaged document).
The server load balancing is automatic and so is the error handling.

The user can setup watched folders that know that every time a document is stored in this watched folder, a specific set of actions are carried out. The system is designed to mail to an unlimited number of folders. The system can be setup to receive documents from a dedicated email address. Email documents, messages and/or attached files can be instantly converted based on a particular email address. Multiple addresses can be setup to perform different conversion tasks based on rules. The converted documents are then sent back to the original email address.

PDF formats can also be changed. The user may require a streaming PDF type that allows the document to be viewed online quickly. The first page loads and while the user is reading, it streams in the background.

Adlib will handle over 300 different file types. This means that different users do not need the primary application in place in order to view the file. Another benefit of this is that during the deployment of documents, it is not necessary for each user to have a licensed copy of the original application that created the document. For example, all users would be able to view Word documents, but would need a licensed copy of Word on their system. By converting to PDF first, users simply require a PDF reader, freely available on the internet. This cuts on-site licensing costs for software significantly.

The publishing efforts required by large organizations, producing thousands of documents can be overwhelming, so ExpressConversion Server can be setup through a web interface to assign specific functions to a document. Merge and split operations will intelligently split a document using a rules engine, and then reassemble the chapters under new rules; a new table of contents will be generated and the document can then be sent to its final destination. Repagination, reorganizing and rebuilding hyperlinks are all automated. This is essential for processes that require government compliance or internal submission rules.

A document from one organization may not meet the needs of another regulatory agency, so Adlib Server will reparse, reorganize and reformat the document to meet any set of rules.

A cost saving device, Adlib Server reduces errors, man hours,quality control issues, application maintenance, implementation times, user training and IT overheads. The OCR component is faster than competitive technologies and the load balancing capabilities of the server system can dedicate one server to OCR and one to PDF creation if needed. This improves the ROI of the operation.

Adlib is providing a solution that does more than just convert your documents to PDF. It provides an interface to extensive rules engines and document management protocols to seamlessly handle all of your document publishing and OCR needs.

A low learning curve, and single application solution can save large institutions millions of dollars in document related costs.
Adlib Software is a leading producer of document conversion, transformation and publishing software.
It's products integrate seamlessly with enterprise applications as part of any strategic content management work flow or collectively act as a framework for a stand alone solution.
Adlib's Document Transformation Framework has a modular architecture allowing for single feature adoption or an entire end to end document conversion and workflow automation solution.

With thousands of customers in over 50 countries, Adlib Software has proven to be a global leader in its field. In fact, many of the worlds largest Enterprise Content Management ECM companies embed Adlib Software technology into their own solutions due to Adlibs proven reliability, high degree of document fidelity and unparalleled scalability.

Today, in addition to our own successful sales team, channel partners; including world-class ECM vendors, systems integrators and value added resellers, proudly represent Adlib's software in the marketplace. The result is a growing number of small, mid-sized and Fortune 1000 companies who rely on Adlib Software solutions on a daily basis for their enterprise-wide document transformation needs. For them, they simply Adlib it!



Adlib Software provides automated, bulk, document and edocument processing into PDF for searchable, archival purposes for the medical, legal, pharmaceutical,manufacturing and educational markets.

Visit Adlib Software


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Friday, July 4, 2008

Streamlining Regulatory Publishing with Submission-ready PDFs

                           The regulatory minefield

 

Time to market is often  held hostage by the global regulatory landscape but few industries face regulation on the same scale and level of complexity as Life Sciences companies. It is surprising then how often the key results of research are compiled and maintained on nothing more sophisticated than a series of unmanaged MS Word documents and even hand-written forms. Submission Documentation often consists of hundreds of thousands of pages. Extend this over multiple jurisdictions and languages, add in the complexity of joint ventures, patent laws, sub-contracting and outsourcing research to CROs and it is hardly surprising that some FDA and EMEA (European Medicines Agency) submissions were traditionally delivered not by the box load but by the truck load.

 

Gaining an Unfair Advantage

 

When every day is critical, ensuring that you have effective regulatory submission processes and technologies in place is “table stakes”. Having leading-edge document management technologies coupled with collaborative document transformation tools, on the other hand, is a significant competitive advantage. The effective implementation of these technologies can significantly accelerate submission lifecycles, which contributes directly to the bottom line.

 

Preparing high quality, submission compliant PDF documents can be a time-consuming and highly iterative process but they are critical to successful submissions. The highly collaborative and fractured nature of the research and development process means that many of the original source documents that make up the submission need to be manually reworked. The rework stems from deficiencies inherent in MS Word or the rendering process itself, particularly the inability to retain key navigation information during conversion to PDF. This kind of manual rework is time-consuming, prone to error and, not surprisingly, very expensive. These deficiencies can be overcome during the PDF creation process by having the right technology in place. 

 

 The FDA has introduced eCTDs (electronic Common Technical Documents) to streamline and simplify the submissions process. The eCTD standard  - which will soon evolve to RPS (Regulated Product Submission) is an interface between industry and the agency for transferring regulatory information while at the same time taking into consideration the facilitation of the creation, review, lifecycle management and archival of the electronic submission.

 

Even companies not required to make eCTD compliant submissions are seeing the advantages of an electronic workflow in accelerating time to market. They are finding ways to leverage the technology and transform eCTD into suitable printed CTD. The European Union has mandated that all 27 member countries be ready to accept electronic submissions by 2009. Finding the appropriate technologies to handle both electronic and print requirements is a challenge.

 

The documents for an Investigational New Drug Application (IND) or New Drug Application (NDA) submission are always “in play” – constantly under review, endlessly annotated and eternally being “improved”. These improvements must not corrupt the perfection of the submission, which is often the result of post-production re-rendering where critical errors are made or repeated.

 

Submission Ready PDFs – A proven ROI

 

Robust PDF rendering forms the backbone of many document management workflows and is the lifeblood that flows through the entire eCTD submission lifecycle. By creating higher quality renditions, quality assurance churn can be reduced to only minutes per document. This is a significant process acceleration over traditional QA cycles – searching for missing, broken and invalid hyperlinks – that usually takes hours to complete. The cost savings, projected over submissions running into the hundreds of thousands or even millions of pages, have proven to be enormous.

 

Submission-ready PDFs are infinitely flexible and contain an almost limitless set of features. These PDF outputs can be readily equipped with essential elements like access control, standardized hyperlink styles, embedded fonts, comprehensive Tables of Contents, audit history and Bookmark structures. These PDF documents are also flexible and scalable at every stage of the submission lifecycle, particularly important given the FDA’s increasingly assertive use of post-marketing “risk minimization action plans” (RiskMAPs)

 

Software applications, like those offered by Adlib Software, focus on document rendering quality while employing a design philosophy of stable, open protocols and standards such as XML and Web services. Adlib’s document transformation technologies streamline the rendering process for documents being used in the submissions process. By integrating seamlessly into the document workflow, any source document can be easily rendered automatically into a submission-ready PDF.

 

Although many of Adlib’s customers are reporting savings in the millions of dollars by applying these applications to the submission process, the benefits of a solution like Adlib Express Server is that their scalable conversion, publishing and OCR rendering functionality can be leveraged across the entire enterprise to create a complete rendering framework for all sorts of document workflows. The robust infrastructure of Adlib Express Server is designed to be a foundation for growth that allows Life Sciences organizations to take advantage of existing investments in skills and technology to achieve document management efficiencies that support the critical work they do on behalf of the population – and their shareholders.

About Adlib Software

Founded in 1998, this Canadian-based company is the preferred provider of document conversion and document workflow automation software products for an increasing number of leading organizations including global companies in Life Sciences, Pharmaceuticals and Health Care. Its sole focus is to provide the best solutions for document conversion, OCR text recognition and publishing. Its enterprise class applications have been designed to be seamlessly integrated and fully scalable to suit the needs of any document workflow within any document management solution. Adlib Express Server applications can be found working in hundreds of pharmaceutical companies worldwide. For more information, please visit their website at Adlib Software

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Thursday, July 3, 2008

Convert large quantity of documents to PDF

Adlib Software develops server based applications for automating document conversion, publishing and OCR (Text Recognition) within automated document workflows.

Specifications allow the user to comply with government compliance regulations, archive, provide edoc solutions, merge, split, stamp and watermark documents.

Adlib Software provides
ExpressConversion Server
ExpressRecognition Server
ExpressPublishing Server

and provides a complete Enterprise package, ExpressEnterprise Server

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